Marine Institute

Administrative, Research & Project Support - Stagiaire

Vacancy Area: 
Stagiares / Scholarships

Stagiaire: Administrative, Research & Project Support Graduate training opportunity


Brief Description of the Position

The Stagiaire Programme (Marine Institute Student Programme for recent graduates) is designed to enable recent graduates to gain work experience in an area in which they are interested. As part of Policy, Innovation and Research Support Services, you will provide clerical / administrative, desk research and project management support to the Director and management team. This Stagiaire position is an excellent training opportunity for a recent business, economics or international policy graduate.

Principal Tasks:
Clerical & Administration - Provide general administrative support including:
 Telephone support: taking messages and making calls on behalf of the Director and other
members of the management team.
 Diary management: making arrangements for meetings, travel, accommodation, functions and events.
 Managing and responding to emails on behalf of the Director and management team as appropriate.
 Photocopying, cataloguing and filling of documentation related to work programmes.
 Assisting with the formatting and preparation of documents for publications.
 Provide support with budget tracking both manually and electronically.
 On an exceptional basis, provide cover to the main Marine Institute reception for which training will be provided
 Any other duties assigned to this post as appropriate to the experience and expertise of the stagiaire.

Research and Project Support
 Carry out assignments which will include literature review, research and analysis across a range of policy/scientific disciplines.
 Assist the Team in supporting the work of a range of national and international committees/fora.
 Assist in progressing the new Marine Research & Innovation Strategy including a stakeholder consultation process;
 Assist with the organisation and planning of key events, workshops, seminars and meetings as required
 Assist in the preparation of communication and promotional materials as required including upkeep of Our Ocean Wealth Website.
 Assist in the compilation and publication of a number of publications including the EU Funded Marine Research Projects Directory.

A full job description can be downloaded here.

Duration of Contract:

This temporary Stagiaire Graduate Training contract will be issued on a fixed-term, fixed-purpose basis for up to 50 weeks with a six-month probationary period.  

How to Apply:

A C.V. and letter of application, summarising experience and skill set applicable to the position should be emailed to recruitment [at] marine [dot] ie or posted to Human Resources at the Marine Institute, Rinville, Oranmore, Galway. All correspondence for this post should quote reference PIRS Stagiaire Nov 2015. 

Closing date for Applications:

All applications for this post should be received by the Marine Institute in advance of 16:00 on Wednesday 18th November 2015. Please note that late applications will not be accepted

Closing Date: 
Wednesday, 18 November, 2015